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Urgent but not important tasks can be delegated to your team. Avoid neglecting these until the last minute to prevent unbalanced schedules and workloads. Important but not urgent tasks will take up most of your time. Not doing these asap will have negative consequences. Urgent and important tasks have the highest priority. To prioritize work using this framework, put each task into one of the four quadrants: Which tasks are important? And which tasks can be eliminated altogether? Source: Wikimedia Commons The power matrix framework helps you answer two questions. But it was Steven Covey who made it popular in his best-seller - The 7 Habits Of Highly Effective People”. The Eisenhower four-quadrant, power matrix is a straightforward framework for prioritizing work.ĭwight Eisenhower - the 34th president of the United States - conceptualized the power matrix. Prioritizing Tasks Using Eisenhower Power Matrix Next, let’s look at three ways to organize your tasks by priority. This is the work that needs prioritizing. You cannot do, delegate, or delete these. The only work that you’re left with now is the deferred tasks. Or, compared to the estimated effort involved, they provide very little value. They have been on your task list forever. You’ll also find some tasks that you don’t need to do anymore. Delegate this work to trim down your task list further. They have the skills and the necessary information to complete the work. Go ahead and do these to trim down your to-do list.Ī few other tasks can be done by your subordinates or team members. And there’s no dependency on anyone else. You can do a few tasks on your task list quickly. The “Do, Defer, Delegate, Delete” framework is also called the 4Ds of time management. Categorize Tasks Using The 4Ds Of Time Managementīefore you can prioritize your task items, you need to categorize each task in your master list into one of these four categories: Once you have a list of all your tasks ready, you can easily categorize and prioritize them.
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It could be a notebook, a to-do list app on your phone, or the task backlog in your project management tool. This is why you need a way to capture all your work in one place. Plus, taking up the task request then, can mess up the rest of your schedule. In addition, a task list also helps keep track of project progress. You need a way to capture all these requests and identify top priorities. Task requests can also come from multiple channels - emails, slack messages, or even a watercooler talk. Task requests come from various sources - your boss, different team members, colleagues, partners, and clients. Focus On The Most Important Tasks Of The Day.Prioritize Project Tasks Using The MoSCoW Method.Prioritizing Tasks Using Eisenhower Power Matrix.Categorize Tasks Using The 4Ds Of Time Management.In this article, you’ll learn about prioritization methods.
#PRIORITIZING TASKS HOW TO#
But, irrespective of the tool, you need to learn how to prioritize work. You can also use simple task management tools - from simple to-do lists to visual Kanban boards - to get things done. Project management tools help you capture, prioritize, and organize your work.